Sample Letter for Disability Accommodations in Housing

[Date]

Dear [So-and-So],

I am writing to request a reasonable accommodation as a person with disabilities.

I am a qualified individual with a disability, as defined by the Fair Housing Amendments Act of 1988. I have a disability which causes the following limitation: (Examples of Limitations)

I am requesting the following accommodation (Write what you are requesting, for example: Additional bedroom, change in parking spot, exception to eviction policy, exception to guest policy, extension for voucher, more Examples of Accommodations)

This accommodation is needed for a disability-related reason: (Examples of Disability-Related Reasons)

I am requesting this accommodation so that I will have equal opportunity to participate in your housing. HUD’s Office of Fair Housing and Equality Opportunity policy on Reasonable Accommodations and Modifications states that: “Federal nondiscrimination laws require housing providers to grant requests for reasonable accommodations and modifications in housing, programs, and activities.”

I am attaching a verification letter from my [doctor, psychiatrist, counselor, case worker, social worker. physical therapist, etc] supporting this request.

Please reply in writing regarding this request for an accommodation within 10 business days. Thank you for your consideration and I look forward to receiving your reply.

Thank You,

Me


Optional To Add

Many landlord and housing workers are not familiar with the Fair Housing Laws and HUD accommodation policies. You may find that your request goes smoother if you enclose some policies. You can add this to your letter, or attach a separate page. Sample Language:

“In addition, I hope the following HUD policies and Fair Housing laws will be helpful in considering my request:


Policies For All Buildings and Housing Programs

  • It is unlawful to refuse to make reasonable accommodations to rules, policies, practices, or services when such accommodations may be necessary to afford persons with disabilities an equal opportunity to use and enjoy a dwelling.” (HUD FHEO’s policy on Reasonable Accommodations and Modifications)

For Any Building or Program That Receives Any Federal Funds

  • “Under Section 504, the requirement to make reasonable accommodations applies to any changes that may be necessary to provide equal opportunity to participate in any federally-assisted program or activity. This includes a change, adaptation or modification to a policy, program, service, facility, or workplace which will allow a qualified person with a disability to participate fully in a program, take advantage of a service, live in housing, or perform a job.” (HUD FHEO’s policy on Reasonable Accommodations and Modifications)

For Housing Authorities / Vouchers 

  • “For applicants with a disability, a PHA must grant a reasonable accommodation request made by an applicant unless it constitutes an undue financial and administrative burden, a fundamental alteration to the program, or results in a direct threat that cannot be reduced or eliminated by another reasonable accommodation.” (HUD Housing Choice Voucher Program Guidebook)
  • “A reasonable accommodation is a change, exception, or adjustment to a rule, policy, practice, or service that may be necessary for a person with disabilities to have an equal opportunity to use and enjoy a dwelling, including public and common use spaces, or to fulfill their program obligations. Any change in the way things are customarily done that enables a person with disabilities to enjoy housing opportunities or to meet program requirements is a reasonable accommodation.” (HUD Housing Choice Voucher Program Guidebook)

Policies for Specific Requests

More policies can be found in the: Epic Master List of Disability Accommodation Letters for Housing

10 thoughts on “Sample Letter for Disability Accommodations in Housing”

  1. One more thing, my housing coordinator had mentioned finally that if I can move on my own without there help financially or any other help at all from them, then I COULD move. BUT NOW I get a text from her saying she has not so good news about me moving. So I will see what she says but she really got my hopes up and I cant go another day living here.

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  2. Hello, I am thankful for this site it has alot of good information. My issue is im living in subsidized housing (permanent supportive housing) I’ve been in my apartment 2 years, well over the 12 month lease. Now its just month to month. I’ve been needing to move for awhile now and have mentioned it here and there and automatically have been shut down every time I mention it. My disability has been being affected majorly by not being able to move. This place is not only dangerous for me but as for my mental illness. What do I have to do To move to another apartment? Asap! I also am currently awaiting a free security deposit program which I should be approved for soon to help with security moving deposit. But im fearful my housing COUNCELOR or coordinator whatever there titles are who help us while living and receiving the housing voucher… Will say I cant move and then I won’t get the security deposit im approved for. What do I do? please any advice would be helpful. Thank you

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    1. I’m sorry you are in the situation. I don’t know The specifics for the housing program that you are in. If you are in a subsidized apartment, you could request a transfer to a different apartment in the same building, or to a different apartment in a building owned by the same landlord. This page has a section on how you can request a reasonable accommodation to transfer: https://howtogeton.wordpress.com/sample-disability-accommodation-letters-housing/

      You can also look at applying for other buildings or other housing programs if there is one that you like better. Here’s where you can find more waitlists to apply for: https://howtogeton.wordpress.com/how-to-find-open-waiting-lists-for-affordable-housing/

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  3. You are a godsend. I asked my landlord to make some accommodations to give us another month to move and he said he is going to liquidate all his properties. He sent me a 60 day notice in Georgia. During this time my son got his wheelchair stuck and went missing for four hours. When I found him(his phone was dead, he crawled out the woods)- I was driving around yelling his name -it was dark so we went home. The next day there was a truck and a four wheeler stuck in the mud, but someone stole his chair with his name on it. A landlord backed out on leasing to us at the last minute, and my old landlord won’t give us a reasonable accommodation after reading this site and doing a letter. So I’m going to fight this I’m talking to an attorney in a couple days. The housing authority says no one can find anything and haven’t been very helpful with this situation, but in everything else they go above and beyond.So if he’s refusing to extend does that mean he’s not federal housing anymore, and if he goes to court to evict us and we move out before the court date can that hurt us? I asked him to sell us the house and he refuses to tell us what he is doing with the house.

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    1. I’m very sorry you are in this situation. If I were you, I would contact the local legal aid program. I hope they can help you understand the laws in your area and if you have any kind of protection or is there any other way that you can get more notice. It is definitely worth making a reasonable accommodation request, but I can’t guarantee it will be approved. You can’t necessarily force a landlord to keep renting to you if they have other plans for the property. There are reasons why they might be able to deny the request. Either way, They must consider your request and must give you an answer in writing… either a denial or approval.

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    1. As long as your doctor writes that you are disabled, and your disability requires that you move out, that is a valid reason to request a transfer and/or break a lease. It doesn’t matter if the disability is physical or mental, both count equally.

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