Sample Letter to Transfer (HUD or Affordable Housing Building)

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Sample letter requesting to either transfer apartments or transfer to a different building owned by the same landlord. This letter is for public housing, HUD housing, income restricted housing, USDA rental assistance, and most other forms of low income and affordable housing properties.

If you have a voucher and use it with a totally private landlord who receives no other subsidies or funding, policies on this page may not apply.


Dear x,

I am writing to request a reasonable accommodation as a person with disabilities. I am requesting to transfer from (address here) to (list specific apartment if one is unoccupied that meets your needs, otherwise list a general descriptions, such as “the next available ground floor apartment”)

I am a qualified individual with a disability, as defined by the Fair Housing Amendments Act of 1988. I am requesting the following accommodations:

  1. Transfer apartments
  2. First priority over people on waiting list
  3. No transfer fees or financial penalties

Reason for Request:

I have a disability which causes the following limitation: (Examples of Limitations)

Due to my disabilities, I require an apartment which has the following features:  (Examples of Disability Housing Needs)

I am requesting an accommodation to move to a unit that will be accessible to me and meet my specific disability needs. These features are needed because: (Examples of Descriptions of Housing Needs)

Request for transferring apartments: 

I am requesting to transfer from (address here) to (list specific apartment if one is unoccupied that meets your needs, otherwise list a general descriptions, such as “the next available ground floor apartment”). I hope the following fair housing policy will be helpful in processing this request: “Owners are obligated to transfer tenants to different units as a reasonable accommodation to a household member’s disability. (HUD Multifamily Occupancy Handbook 7-1 6/07 Chapter 7)”

Request for removal of fees: 

I am requesting that this accommodation be granted with no transfer fees, charges, or financial penalties, in accordance with HUD policies which state that “Housing providers may not require persons with disabilities to pay extra fees or deposits as a condition of receiving a reasonable accommodation.” (Joint Statement of HUD and Department of Justice)

Request for priority on wait list: 

I am requesting to be given priority as a current occupant, so that I can be transferred to an apartment that will be accessible for my disability needs. I am requesting to be given first priority over applicants on the waiting list who are not current occupants. I hope the following HUD policies and Fair Housing laws will be helpful in processing my request:

  • 24 CFR 8.27 requires that accessible units be offered first to current occupants in need of the accessible features of the available accessible unit and secondly, to a qualified applicant needing the accessible unit on the waiting list. (Notice H 01-02)
  • Transfers which are needed as a reasonable accommodation should be made on a priority basis. (HUD Multifamily Occupancy Handbook 7-1 6/07 Chapter 7)
  • When an accessible unit becomes vacant, the owner or manager before offering such units to a non-handicapped applicant shall offer such unit: First, to a current occupant of another unit of the same project, or comparable projects under common control (24 CFR § 8.27)

I am requesting this accommodation so that I will have equal opportunity to participate in your housing. HUD’s Office of Fair Housing and Equality Opportunity policy on Reasonable Accommodations and Modifications states that: “Federal nondiscrimination laws require housing providers to grant requests for reasonable accommodations and modifications in housing, programs, and activities.”

I am attaching a verification letter from my [doctor, psychiatrist, counselor, case worker, social worker. physical therapist, etc] supporting this request.

Please reply in writing regarding this request for an accommodation within 10 business days. Thank you for your consideration and I look forward to receiving your reply.

Thank You,

Me


Optional: Move to Different Building Owned By Same Landlord

Request to transfer to new property: 

I am requesting to be relocated to a different property, which has units that will be accessible for my disability needs. This request is made in accordance with HUD policies and fair housing laws which state: “When an accessible unit becomes vacant, the owner or manager before offering such units to a non-handicapped applicant shall offer such unit: First, to a current occupant of another unit of the same project, or comparable projects under common control (24 CFR § 8.27)”


Optional: Propose Modification Instead

If you wish, you can propose to modify the existing apartment instead. Depending on what type of building you live in, costs of modifications may need to covered by you, or may be covered by landlord. Sample from reader:

“As an alternative accommodation, I am requesting a modification. If my transfer cannot happen within xx weeks, I am requesting a ramp be installed for my wheelchair. Currently, I am frequently unable to independently leave my unit, posing a safety hazard. Additionally, I can not enter my bathroom with my wheelchair and request that the door be widened to 36 inches and a lever handle be installed.”


Learn More

This page is part of the online guide: Epic Master List of Disability Accommodation Letters

Facebook Group: HUD and Section 8 Disabled Residents & Family Members

Please comment below with stories, ideas, questions or suggestions. Please let us know if any links on this page stop working. If you found this page helpful, please share it with others by pressing one of these magic little buttons:

2 thoughts on “Sample Letter to Transfer (HUD or Affordable Housing Building)”

  1. The paragraph asking for no additional fees to move from an upstairs to 1st floor Is that stated in the HUD handbook or DOJ handbook. How can I provide the manager with proof they are not to charge me a 2nd security deposit

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    1. Good question. security deposit is a bit of a gray issue. The landlord does have to return your old security deposit after you’ve moved out. but you can try to get the new one removed and see if that goes through.

      If you want more confirmation, you can enclose a copy of the statement that’s being quoted.

      Like

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